Q4 Smart Plant - EAM | CMMS Software |Maintenance Management

Work Management

Real-time Work Planning and Scheduling across your sites

Q⁴ Work Management provides many features and powerful tools that allow you to go beyond just managing work. The system caters for both maintenance, operational and contractor access views, providing applicable workflow and role-based processes to streamline coordination across all disciplines. Q⁴ enables you to take control and continuously make improvements, driving you one step closer to achieving your safety and maintenance optimum goals.

Key features and Benefits

Custom streamlined workflow based on your procedures
Seamlessly integrate work orders from SAP and other systems
Plan work using work and safety control facilities
Organise work for routine, emergency and outages with Gantt control
Assess, assign and control work including procedures
Request necessary safety documents and perform task risk assessment
Plan schedule dates to plant release aligned to permit status
Handle and coordinate multi-work parties
View safety work packs and know their status
Supports automated alerts and notifications
Map work location, track progress and completion details
Capture results, photographs and supporting documents
Integrates across all modules including shift logs, incident and MoC

Q⁴‘s workflow can be fully configured to match your requirements. The state workflow engine supports security and role management for each step to provide control including approvals. Using the Q⁴ Control of Work module Work Order tasks can be risk-assessed and safety documents can be requested, created and processed.

The Q⁴ Work and Safety can be used on a wide range of mobile devices, with functionality to support remote operation. All work activities are recorded in History and can be analysed using Q⁴ reporting facilities or by external report tools.

Q⁴ is fully scalable from a single site to global roll-out, and ensures secure standardisation and efficiency across all locations.

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Risk Assessments

Operational and Work Risk Assessment

A highly flexible, configurable web-based solution that enables you to visualise, monitor and control Risk across your business.

The software is fully configurable to support each department’s unique risk management needs, and delivers a centralised framework for integrated analysis and reporting.

Q⁴ allows you to drive risk management best practices across your organisation, streamlining your procedures, and making them consistent and more efficient.

Key features and Benefits

Central source for risk documents including templates, processes, risks, controls and history
Supported with configurable comprehensive energy / location hazards and control measure information
Underwritten with multi-work-step analysis and supported with barrier document creation such as Permits and Isolations
Provides barrier assessment and control application to mitigate risk supported with matrix empirical assessment
Offers configurable risk level control, role based authorisation hierarchy and multi-team collaboration
Facilitates reappraisal on changing circumstances, and configurable automated alerts and notifications
Integrates seamlessly to work management and across all safety documents
Designed for in field assessment complemented with check / confirmation workflow
Location mapping, dashboards, charts and dimensional reporting provide insight into risk across your business

Q⁴ helps you define and manage risks and controls, measure loss events and track risk metrics using Key Performance Indicators (KPIs). Its centralised database enables you to standardise your risk management and improve process consistency across your organisation.

The Q⁴ Risk Assessment can be used on a wide range of mobile devices, with functionality to support remote operation.

Covers Job Safety Analysis (JSA), Task Risk Assessment (TRA), Operational Risk Assessment (ORA).

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Effective Permit to Work Management

Permit to Work is a crucial part of Control of Work, the integrated management of business-critical maintenance processes.

Q⁴‘s Permit to Work transforms traditional paper-based Permit to Work forms into a fully traceable information system, maximising safety and optimising work efficiency.

Permit to Work Management

Custom streamlined workflow based on your procedures
Coordinated work planning, safety requests and aligned start times
Checks for Conflicts and SIMOPS
Work packaging to encapsulate all supporting permits and documentation
On-screen and hard copy versions of all Permits are available
Face to face sign-on including work party sign on/off
Expiry Control, Next Day Permits and Revalidation Extension
Gas Testing alerts and notification facility
Location mapping, dashboards, charts and dimensional reporting provide live insights into permits across your facility
Role-based control, template and audits to facilitate high compliance
Notifications, skill checks and lessons learned for real-time awareness
Ensures all necessary procedures and authorisations are completed
Strict processes and certificate control ensure compliance
Supports the complete life-cycle of every permit and certificate
Mobile solution with optional off-line apps

Q⁴ is designed to ensure that processes are simple, quick and reliable. The system is fully scalable to support your business as it grows.

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Powerful Connected Isolation Management

Manage your entire isolation and de-isolation procedure

Isolation Management is an essential, fully integrated workflow feature, allowing you to prepare and create isolation / de-isolation plans directly from the Q⁴ system.

Q⁴ effectively manages the full isolation and de-isolation process. It guides users through the process of creating an Isolation Certificate, building isolation points and checking for conflicts or the sharing of isolations with other work. The system controls the sequence of status changes that an Isolation Certificate is moved through during its life cycle.

Authorisation, sequencing, verification and confirmation form part of its logical checking for safe work practice. Visual lockout procedures identify the required steps for locking out hazardous energy sources during the service and maintenance of machinery and equipment.

Isolation Management

Dynamic, configurable isolations built through a variety of methods
Isolation point notes and comments
Isolation conflict detection
Turn standard P&IDs into interactive isolation tools
Isolation point validation and checklists
Full key safe and lock box management from single lock box to extensive cross-locking
Isolation tags and barcode printing configured to your design
Sanction to Test
Mobile enabled with optional off-line app to scan and verify IP points and tags
Integrated to lessons learned and Isolation Pass register
Skill checks and sequence checks to ensure compliance

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Asset Management

Streamlined Asset and Maintenance Control

Q4 CMMS delivers strategic, real-time insights and powerful tools that unite assets, work, logistics and safety to streamline work processes, reduce costs and ensure regulatory and safety compliance. Achieve the control you need to efficiently track and manage asset and location data throughout the asset life cycle.

Q4 gives you the ability to capture, define and monitor the characteristics of all types of assets and work-related information, whilst including
such time saving features as inheritance for data handling efficiency.

Key features and Benefits

Manage asset registration, integrity and performance
Integrated multi-location spares and material control
Warranty and lifecycle management
Manage contracts, services, resources and calendars

Q4 CMMS serves all industries and facilities that need to track maintenance work regardless of size or complexity.

Q4 is fully scalable from a single site to global roll-out, and ensures secure standardisation and efficiency across all locations.

Activity and risk across the organisation can be seen and managed in real-time from any location, for any site, using a PC or mobile device.

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Inventory Management

Optimise your Inventory

Q⁴ gives you the capability to manage and track inventory across multiple locations with ease. Take your Maintenance, Repair and Operations (MRO) inventory management to the next level by purchasing and receiving parts, associating parts with assets and PMs, and quickly locating inventory items.

Key features and Benefits

Optimise inventory in line with strategy and policies
Manage multi-store locations
Establish control policies using ROQ & ROL
Forecast spares/material requirements

Multi-location spares and material management is fully integrated with the work and equipment applications to optimise its critical role.

It features streamline administration by assisting procurement, engineering and stores staff to tightly manage stock, vendors, contracts and transactions. A series of processing and information facilities are provided to minimise stock holdings, consistent with your maintenance strategy.

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Purchasing

Support all phases of enterprise-wide procurement

Create and receive against Purchase Orders (POs) and requisitions, and track and report on your purchases.

Q⁴ PO handles the entire process from request to receipt, invoice matching and payment. Features are provided to handle multiple currency rates and PO types for alternative companies, goods returns, adjustments, inspections and much more.

In addition the PO process flow can be configured to match precise requirements including workflow and PO hardcopy.

Key features and Benefits

Streamline purchasing and cost-effectiveness
Set department and authorisation budgets
Budget, forecast, tender, vendor and best buy appraisals
Integrates with third party financial accounting systems

Users can order parts from supplier catalogues and have these purchases reflected automatically on inventory and purchase order records from within Q4. Logical purchase processing is supported with forecasting, tendering, vendor and best buy appraisal.

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Create custom reports, desks, KPIs and other visual data insights

Fully configurable reporting tools that support your unique business requirements

Q4 provides a range of powerful, dynamic reporting tools that give valuable real-time insights to help monitor your sites and manage your business better.

Accurate and fully auditable reporting gives you total confidence in your decision-making and compliance with internal and statutory procedures.

Q⁴ reporting features and benefits

Instantly visualise, analyse and take action on live, accurate data in different graphical formats
Comprehensive reporting, including Quick Search and advanced searching
Highly configurable, intuitive list views with drill-down to detail level
View multiple documents from within one screen
Bulk status update features and link functionality to associated documents

The software is fully configurable to support each department’s unique needs, and delivers a centralised framework for integrated analysis and reporting.

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Sanction to Test (STT)

MANAGE YOUR EQUIPMENT TEST PROCEDURE

Sanction to Test (STT) ensures that tests are not performed without all issued permits being surrendered for increased safety.

Sanction to Test certificate controls release of isolations
Isolation points can be selected for removal
Validations between permits and Sanction to Test
Seamlessly integrates with other documents in Q⁴

If required, the Isolation and Certificate can be configured to work with a Sanction to Test or Equipment Testing Certificate to control the release of isolations for testing in a safe manner.

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Plant Work Management

Real-time Work Planning and Scheduling across your sites

Q⁴ Work Management provides many features and powerful tools that allow you to go beyond just managing work. The system enables you to take control and continuously make improvements, driving you one step closer to achieving your maintenance goals.

Key features and Benefits

Custom streamlined workflow based on your procedures
Perform planned and emergency maintenance activities
Assess, assign and control work
Track progress and completion details
Integrates across all modules including shift logs, safety and MoC

Q⁴‘s workflow can be fully configured to match your requirements. The state workflow engine supports security and role management for each step to provide control including approvals.

All work activities (work detail, time, spares, resource, safety, calibration etc) are recorded in History and can be analysed using Q4 reporting facilities or by external report tools.

Using the Q⁴ Control of Work module Work Order tasks can be risk-assessed and safety documents can be requested, created and processed.

The Q⁴ Work and Safety can be used on a wide range of mobile devices, with functionality to support remote operation. All work activities are recorded in History and can be analysed using Q⁴ reporting facilities or by external report tools.

Q⁴ is fully scalable from a single site to global roll-out, and ensures secure standardisation and efficiency across all locations.

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Capture analyse and transfer log information for complete plant visibility

Enhance operational efficiency with streamlined transfer of information between shift teams, operators and commercial users

Q⁴ Smart Log is a configurable digital logging application used to construct a range of logs that match your site’s precise requirements. Unlike paper-based, whiteboard or Office-based systems, Smart Log offers a dynamic approach to capture, access, analyse and transfer information in a structured and easy to use way.

Logs provide the facility to quickly collect, track and handover key information for all your teams:

Multiple facility / Site logs
Maintenance
Operations
Permits, TRA and LOTO
Incidents
Site inspections and rounds
Registers
Shift handover and awareness

Key Features

Log and track entries of site and department activities
Deliver / receive operational instructions acknowledgements
Utilise templates to collect, transfer and track KPIs
Define and record operational events
Record Safety Audit logs
Accident and Incident reports
Rounds and Inspections
Mobile ready

Smart Log can be used as a standalone product or is available in the Q⁴ Digital Work Control system as a fully integrated facility.

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Q4 Control of Work download request

Thank you for your interest in Q4 Control of Work ePTW software

Please select the downloadable files you require and then complete the form below and click the Submit button. Your chosen file(s) will then appear below this form for you to download immediately. Not only will you have instant access to your chosen information, but we will also send you a copy direct to your email.

Please be aware that we only accept genuine business email addresses in our Information Centre. If you only have a personal email account, please contact us to discuss your requirements.

Q⁴ Control of Work Permit to Work available downloads:

Plant Maintenance CMMS / EAM download request

Thank you for your interest in Q4 CMMS / EAM software

Please select the downloadable files you require and then complete the form below and click the Submit button. Your chosen file(s) will then appear below this form for you to download immediately. Not only will you have instant access to your chosen information, but we will also send you a copy direct to your email.

Please be aware that we only accept genuine business email addresses for information downloads and within our Information Centre. If you only have a personal email account, please contact us to discuss your requirements.

Q⁴ Plant Maintenance CMMS / EAM available downloads:

Digital Work Control download request

Thank you for your interest in Q4 Digital Work Control software

Please complete the form below and click the Submit button. Your chosen file(s) will then appear below this form for you to download immediately. Not only will you have instant access to your chosen information, but we will also send you a copy direct to your email.

Please be aware that we only accept genuine business email addresses in our Information Centre. If you only have a personal email account, please contact us to discuss your requirements.

Plant Interfaces

Q⁴ Plant Interface – The right information to the right people at the right time

Q4 Plant Interface is a key platform that improves operations and maintenance, and at the same time, maximises the reliability and availability of plant assets by achieving greater predictability

Plant Interfaces gives you access to all your field devices giving you the capability to carry out essential management tasks such as changing device parameters.

Q4 has been significantly enhanced with new functions that provide statistical data needed to identify the overall status of devices in a plant.

The system helps both operators and maintenance personnel prevent downtime, reduce maintenance costs and increase plant safety.

Maintenance information immediately notifies the right people depending on the type and criticality of the diagnostic data analysis. Necessary actions can then be taken at the right time, maximising productivity.

Some examples include:

Ability to use measurement points to perform trending and defect analysis
Ability to create work orders based on a pre-set condition monitoring tolerances for a measuring point on a specific equipment
Ability to define upper and lower limits for condition monitoring points Ability to specify upper/lower limit PM for condition monitoring points
Ability to specify an upper/lower limit Job Plan.
Ability to trigger generation of work order if accruement value reaches upper/lower limits

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Q4 Mobile Solutions

Q⁴’s multi-device deployment means the system can be used everywhere, plus its configuration tools allow you to further customise screens for roles and departments.

The Q⁴ system can be used on a wide range of mobile devices via the internet or off-line for remote operation.

Mobile Applications can run on a range of devices from portable note book PCs to smaller devices such as iPhones. The choice of device is often determined by the plant location. For example intrinsically safe devices may be required and / or the device may need to be more robust for site work.

Mobile Custom Connect Apps

Isolations
Permit Issue
Gas Testing
Toolbox Talk
Risk Assessments
Work Orders
Routes
Audit

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Q4 Smart Maps (Dashboard)

Multi-dimensional, real-time visibility across your site

Q⁴‘s dynamic dashboard provides complete visibility of all work across your organisation, including where the work is taking place, who by, when, why and how.

It’s intuitive and highly configurable interface offers real time work activity tracking, alerts and notifications. Impressive navigation is available with multiple graphical views, zoom and layers. Setup is easy and maps are fully configurable. The system can also be integrated with third party mapping systems such as Esri’s GIS software.

Key features and benefits

Multi-level, dynamic, real-time site plan / elevation views
Time-related conflict detection and reporting
SIMOPS highlighting
Alerts and Notifications
3D Intelligent GIS points
Direct document access for high level document information
Filter capability for user defined views based on list views

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Request a live Demo of Q4

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Management of Change (MoC)

Evaluate and manage process changes with consistent, formal procedures

Management of Change (MoC) processes are used to outline, approve, execute and communicate changes within an organisation.

Q⁴ allows users to create MoC records, control the processes around these records and effectively manage the changes through having complete visibility at every step of the process. The system also ensures the original scope and duration of temporary changes are not exceeded without review and approval.

The MoC module can accommodate multiple types of change e.g. Equipment modifications, DCS Setting changes, Procedural changes. Each type of change can be defined on site with its own set of Authorisations, Actions and Documentation requirements.

The user-defined Authorisations allow for as many categories as you need. Examples might include; Technical, Commercial, Safety and Environment with the option of defining multiple concurrent approvals at each stage of the process. This could be multiple concurrent categories and multiple concurrent approvals per category.

Q⁴ improves awareness of site issues by integrating a MoC system into the real-time process within a web browser environment. Because an MOC can be created, defined, managed and tracked by site personnel in real-time, it dramatically improves site-wide communication.

Key features and Benefits

Site based definition of Authorisations, Actions and Documentation Requirements for different Types of change.
Site-defined Authorisation Categories E.g. Technical, Commercial, Safety, Environment.
Concurrent Authorisations
Real-time implementation action tracking and reporting

Q⁴ provides improved visibility and communication, and at the same time, increases safety and efficiency throughout your organisation’s Management of Change process.

All change requests give a clear and fully traceable overview from temporary and permanent changes to organisation, personnel, systems, procedures, equipment, products, materials or substances.

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ERP Integrations

Seamless bidirectional Control of Work / Maintenance Management

Integration of financial information is critical to the successful management of your operations.

Q⁴ integrates the infinite number of processes a company operates with, saving both time and money. The system’s bidirectional Control of Work / maintenance management integration ensures no duplicate information input is required when using multiple applications.

Engica provides a Finance REST API that supports ODATA and support for message queues. This allows integration with third party middleware such as BizTalk.

Engica also provides its own integration service where clients do not have their own middleware.

Benefits of ERP and Finance integration

Share information (assets, equipment, and more) between systems (and databases)
Generate Work Orders from your maintenance system, update Q⁴ Permits and send data back, allowing for real time planning and work execution
View all Work items in graphical formats within Q⁴
SIMOPS help ensure compliance and increase safety by automating exception handling, approvals, and full audit trails across multiple applications
Flexible and configurable to suit specific business requirements

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SAP Integration

Seamless bidirectional Control of Work / Maintenance Management data

Our powerful SAP adaptor helps you automate business processes between your existing SAP ERP system, and improve your analytic capabilities by connecting safety process management to operations, and operations with engineering information.

Q⁴ supports bidirectional communication via BizTalk and REST API, plus Engica provides its own integration service where clients do not have their own middleware.

Features and benefits

Share critical information (assets, equipment, and more) between systems (and databases)
Generate Work Orders from your maintenance system, update Q⁴ Permits and send data back, allowing for real time planning and work execution
View all Work items in graphical formats within Q⁴
SIMOPS help ensure compliance and increase safety by automating exception handling, approvals, and full audit trails across multiple applications
Flexible and configurable to suit specific business requirements

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PLC / SCADA integration

Efficient real-time information management and control for demanding operations

SCADA systems (Supervisory Control and Data Acquisition) are crucial for many industries as they help maintain plant efficiency, process data for smarter decisions, and communicate system issues to help mitigate downtime.

Data in a process control system can be used to cross-check information relating to process conditions, isolations and plant status. Carefully integrating the process control system with Q⁴ can improve the visibility of work in progress to process operators, provide early warning of abnormal hazardous plant conditions, better coordinate production and maintenance and more.

Q⁴ has the capability to integrate with SCADA software systems including OSI’s SCADA suite, to aid automation and raise work orders based upon condition monitoring events.

This integration enables the Process Control System (SCADA or PLC) to receive work orders from Q⁴, and then generate real-time process data (e.g. materials management) during production that is automatically fed back to the system to allow further processing.

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Document Managememt System Integration

Improve work quality with direct access to accurate plant information

Documentation is one of your most valuable assets and drives opportunities throughout your organisation.

Q⁴ has the capability to interface with your existing Document Management system (DMS) and allow for documents (and their correct versions) to be linked with Work Specifications, Work Orders etc. This facilitates work preparation and supports the safe and efficient execution of work.

DMS integration benefits

Direct, secure access from Q⁴ to documents stored in your DMS
Documents can be associated to any Q⁴ object type
Enables document flow processes (document approval, transmittal, notifications, collaboration)
Reduces the risk of non-compliance. For example, records retention schedules can be automated, and new documents can be more easily classified and stored.
Integrates with a range of DMS including SharePoint

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Planning Integration and Tools

Collaborate, plan and deliver. Increased Transparency in Multi-Project / Operation Management

Efficient collaboration across projects is key to multi-project management success.

Q4’s powerful planning integration adaptors and tools allow you to create project plans, interactive Gantt charts, and collaborate in real time with team members.

The system supports built-in Gantt planning with dynamic updating that can be created from shutdown plans to optimise forced outage opportunities.

Q4’s Projectlink interfaces directly with MS Project, and provides bidirectional data flow for work orders, so you can track task progress, budgeting and resources, and deliver projects on-time.

Features and benefits

Plan, schedule, and control large-scale operations and individual projects
Determine project health through KPI metrics
Assign resources to tasks and adjust assignments to resolve allocation conflicts
Monitor and visualise project performance versus plan
Interface with other Project Management applications such as Primavera and MS Project

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ERP Integrations with SAP, Maximo, Infor and more

Seamless bidirectional Control of Work / Maintenance Management data

Our powerful ERP adaptors help you automate business processes between different ERP systems, and improve your analytic capabilities by connecting safety process management to operations, and operations with engineering information.

Q⁴ integrates with a wide range of ERP solutions including SAP, Maximo and Infor. The system supports bidirectional communication via BizTalk and REST API, plus Engica provides its own integration service where clients do not have their own middleware.

Features and benefits

Share critical information (assets, equipment, and more) between systems (and databases)
Generate Work Orders from your maintenance system, update Q⁴ Permits and send data back, allowing for real time planning and work execution
View all Work items in graphical formats within Q⁴
SIMOPS help ensure compliance and increase safety by automating exception handling, approvals, and full audit trails across multiple applications
Flexible and configurable to suit specific business requirements

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Calibration Management

Improve efficiency of your internal calibration management operations

Q4’s calibration management is designed to schedule and record the results of all your calibration activities and costs. Complete with work orders, calibration management helps minimise operator input during normal and repair operations. Each piece of equipment can be scheduled independently and easy-to-read reports and automatic notifications indicate when equipment is due for calibration.

Users can easily and quickly access all relevant information including date of last calibration and calibration due date, complete history of previous calibrations, details of equipment maintenance and repair, operating and calibration procedures and much more.

Calibration management features and benefits

Create calibration instructions and check points for instrument and control equipment
Eliminate unnecessary calibrations
Decrease labour hours and minimise costs
Streamline workflow
Maintain regulatory compliance and improve overall efficiency
Integrates with third-party calibration systems
Flexible and configurable to suit specific business requirements

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Interactive P&ID (piping and instrumentation diagrams)

Turn basic P&IDs into fully interactive isolation point tools

P&IDs play a key role in operational tasks such as safety, inspections, turn-around planning and much more.

Import your own P&ID files to create interactive isolation plans by adding actions, rules and isolation points that fully integrate throughout Q4 SAFETY.

Q4 enforces rules and connectivity checks to optimise the entire engineering process, helping you save money without compromising safety or integrity.

P&ID features and benefits

Reduce operational risk – upload and manage your P&IDs and associated information more efficiently
Make right decisions early. Q4’s rules-driven design helps avoid late and expensive changes
Maximise productivity through streamlined tasks across your site(s) and enable global work sharing
Visual identification of isolation points and more traditional search features

Q4 supports P&IDs interaction, use of standard isolation templates, tag labels production and Isolation Safety Risk Assessment.

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ArcGIS Integration

GIS integration brings a new level to Q4’s interactive visual capabilities

Businesses who use ESRI’s ArcGIS (Geographical Information System) to represent data as their central dashboard, across potentially multiple applications, can also display live information from the Q⁴ permit workflow. This is in addition to our own Smart Map functionality.

GIS Integration features and benefits

Your site plan displayed over multi-levels in one dynamic real-time screen
Alerts and Notification
Interactive GIS points
Direct document access including dialogue boxes for high level document information
Filter capability for user defined views based on list views

Engica have advanced to Silver Tier in the Esri Partner Network. Esri is the global leader in GIS and provide the backbone for the world’s mapping and spatial analytics.

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Outage and Shutdown Management

Q⁴‘s industry-proven workflow engine provides powerful interactive scheduling and Gantt tools to balance work priorities, safety, spares and resources, coordinated with your planned or forced outage opportunities.

Unlike other maintenance software, Q⁴ is a complete management solution for the entire project and asset life cycle. The system allows you to plan and execute your time-critical event.

Outage and shutdown features

Work specifications and scheduling
Outage modelling and Gantt planning
Event monitoring
Notification and awareness
Shift Logs and Handover
Mobile access and reporting

All maintenance key stages are managed via an electronic approval process, including: job detailing, estimations, materials ordering, progress recording and time recording through to quality assurance, which means all event information exists in one system and is not spread across different programs.

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SSO (Single Sign-On) and Biometrics

Seamless Single Sign-On and Biometrics for identity management

The innovative technology behind Q⁴ allows businesses to be more efficient, mobile and flexible. Users have the capability to securely log on to the system from any location with a variety of different methods including Single Sign-On (SSO) and Biometrics.

SSO is supported through Active Directory or through SAML via a third party identity provider such as OKTA. Most identity providers, including OKTA include Biometrics in their multi-factor authentication offering.

Single Sign-On (SSO)

With Q⁴‘s Single Sign-On (SSO) portal, users only have to enter one set of credentials to access to the system in the cloud and behind the firewall via desktops, smartphones and tablets. This greatly improves user experience and increases productivity while keeping data secure.

Biometrics

Biometrics identifiers are measurable characteristics of an individual that can be used to establish and verify his/her identity.

Fingerprint single sign-on is seamlessly and fully integrated into Active Directory which enables IT administrators to centrally manage users’ fingerprint login information.

The software is fully configurable to support each department and user’s specific requirements.

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Secure operations with two-factor authentication

Two-factor authentication (also known as 2FA) is an extra layer of security designed to ensure that you’re the only person who can access your account, even if someone knows your password.

Two-factor authentication dramatically improves the security of your user account and all the information you store within Q4. Identity providers such as OKTA support multi-factor authentication.

Benefits of two-factor authentication

Strengthens security with an additional layer of protection for your business
Prevents unauthorised users from accessing corporate data with passwords alone
Increased flexibility with users logging on to a shared system
Easily integrate with SAML authentication with no coding for additional improved security

Organisations administrators can enable both two-factor authentication and SAML single sign-on to add extra authentication measures for their workers.

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Audits

Complete history audits

Random audits to verify quality can be performed on work control documents including risk assessment, permits, certificates and isolations.

Q⁴ allows you to drive risk management best practices across your organisation, streamlining your procedures, and making them consistent and more efficient.

Key features and Benefits

Full audit capabilities within Q4 if required
Individual audit forms associated with each safety document can be configured
In the field working through browser functionality
Live updates with operational staff while working on mobile device
Audit reports can be generated through list views or configured reports

Q⁴ helps you define and manage risks and controls, measure loss events and track risk metrics using Key Performance Indicators (KPIs). Its centralised database enables you to standardise your risk management and improve process consistency across your organisation.

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Control of Work Smart Board

Q4 gives you the capability to visualise and manage your organisation’s full operational activity in real-time, from any location, from one seamlessly integrated platform.

Now in its 8th generation, Q4 incorporates industry best-practice for all aspects of asset, maintenance, inventory, procurement, cost, work and safety management into one powerful, fully integrated system.

Q4 Provides the facility to set out policies, processes and procedures to ensure you can fulfil the tasks required and achieve Operational Excellence.

Work Management

Inspection, calibration and maintenance activities
Safety critical device management
Work Packs
Work control, Permit to Work and Task Risk Assessment
Scheduling and planning
Outage Management

Supported with

Equipment and integrity management
Labour resources
Vendor management
Inventory Control
Purchasing and budgeting
Asset tracking

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Q4 Plant Maintenance EAM Benefits

Q4 Plant Maintenance Core Modules

Optional add-ons and features

Q⁴ Plant Maintenance EAM Benefits

Q⁴ Plant Maintenance Core Modules