Worflow Process

Workflow processes lie at the core of Q4 systems, they are designed to drive an efficient and effective organisation. Q4's features are designed to be easy and intuitive to use providing you and your team a system that you will want to use.

Workflow Menu Generate a Work Request Engineer Work Requests Planning Work Programs Work Order Execution Work Order Reporting Work Order Closure Work Order History Work Program Production  - Accurate Work Assessment  - Working Safely  - Accurate Resource Placement  - Optimized Work Programs  - First Strike Work Completion  - Team Work Harmonization  - Higher Labor Productivity

GENERATE A WORK REQUEST
BENEFIT Equipment Definition Precision Duplication Work Check More Accurate First Stage Job Assessment Faster Job Assessment	PAYBACK Less time to generate accurate information System extensibility offering TPM for entire work force
ENGINEER WORK REQUESTS
BENEFIT Access to Historical Guidance Risk Assessment and Prioritisation Quick Specification Assignment Quick Assignment Spares, Bonding, Order, Auto Order Quick and Accurate trade and skill requirements Accurate job costing	PAYBACK Less time to engineer the work order Increased first strike job execution Increased first strike successful job completion probability
PLANNING WORK PROGRAMS
BENEFIT Plan by team or central control Assignment to optimum available time slot Auto Trigger on spares availability Apply auto safety notification requirments Ensured support services and equipment availability Planned to Priority Rating Maximizing Labour Resource Assignment	PAYBACK Flexible approach Accurate time/resource/outage planning Reduced time to prepare short & long term plans Critical path planning Providing first strike successful job completion probability
WORK ORDER EXECUTION
BENEFIT Correct Labour Assignment & Availability Correct Spares and Support Availability Correct Outage Timing Correct Customer Notification Applicable Safety Procedures in place Accurate Work Instruction and Technical Information	PAYBACK Flexible approach Job execution in optimum time Reduced waiting time Job turnaround time improvement Decreased downtime - increased availability Increased customer satisfaction Higher productivity
WORK ORDER REPORTING
BENEFIT Streamlined Job Reporting Accurate Progress Notification and Annunciation Monitorable Work Quality and Performance Easier Handover for progressive work	PAYBACK Job execution in optimum time Downtime decreased Customer satisfaction increased Accurate costing and billing
WORK ORDER CLOSURE
BENEFIT Accurate Resource and Time Consumption Accurate Equipment Parameter Monitoring Accurate Work Costs and Finance Notification	PAYBACK Accurate benchmarks on work resources Automatic expenditure/budget progress Accurate costing and billing
WORK ORDER HISTORY
BENEFIT Accurate Analysis of Time, Response, Costs and Trends Ability to audit work	PAYBACK Accurate trending and counter measures Recurring cost initiative prevention Increased reliability Resource balancing and optimisation

CREATE ROUTINE MAINTENANCE WORK SCHEDULES
BENEFIT Automated or manual production of pre-engineered work orders Accurately timed and resourced work programs for service, inspection, restoration, condition and major overhaul Automated spares and material allocation with optional automated ordering Work program supported with work instruction, location, and safety measures Automated defect and service work grouping on same equipment Equipment information to support work activity and remedial actions Prioritized, sequenced and module work packs	PAYBACK Less time to generate an accurate work program for individuals, teams and contractors Improved work prioritization if faced with backlog work loads maintaining key equipment reliability and safety Accurate time and resource levels to determine accurate outage time planning thus increasing key production availability and income Optimized inventory forecasting and order triggering to potentially reduce capital holdings
EVENT MONITOR WORK ORDER CREATION
BENEFIT Automated production of pre-engineered work order(s)	PAYBACK Inspection or work activity instigated at potential failure level rather than failure level, reducing the cost of rectification Minimizing intrusive maintenance and/or frequency based PM costs to optimum PM activity
CRITICAL PATH OUTAGE WORK PROGRAM CREATION
BENEFIT Pre-engineered work orders Accurately timed and resourced work programs for overhaul (restoration), outstanding defect repair, servicing, inspection, testing and commissioning Automated spares and material allocation with optional automated ordering Work program supported with work instruction, location, and safety measures Automated defect and service work grouping on same equipment Equipment information to support work activity and remedial actions Prioritized, sequenced and module work packs	PAYBACK Less time to generate an accurate and critical path work program for individuals, teams and contractors Improved work prioritization if faced with outage time limitation Accurate time and resource levels to determine accurate outage time planning thus increasing key production availability and income Optimized inventory forecasting and order triggering to potentially reduce capital holdings
PLANNING AND OPTIMIZING WORK PROGRAMS
BENEFIT Assignment to optimum available time slot Auto trigger on spares availability Apply auto safety notification requirements Ensured support services and equipment availability Planned to priority rating Maximizing labor resource assignment	PAYBACK Accurate time/resource/outage planning Reduced time to prepare short & long term plans Critical path planning Providing first strike successful job completion probability