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Engica systems are designed and supported by maintenance engineers, as well as by software specialists, to solve engineering and related business problems. The broad functionality offered in our maintenance management software is a result of over 18 years of close co-operation with clients to enhance the product in line with their requirements. We believe that Q4 Power now reflects all that is best in engineering maintenance practice.
The term manager refers to related information and applicable processes. Below is a brief description of the functionality of each manager.
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Q4 Engineering Data Sheet
Q4 Power Engineering comprises a series of fully integrated ‘managers’:
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The equipment / asset section of the Q4 Power Engineering system provides the user with a powerful central database. Details of plant, equipment, assets, cost centre, location information, manufacturer, equipment type, documents and a host of other data items can be stored against each equipment item.
As well as this static reference data, dynamic information relating to each item is also calculated. This includes, for example, mean time between failure statistics from the work order processing and corrective maintenance sections.
The Q4 Power Engineering system’s unique data navigation mechanisms allow for a wide range of associated information to be viewed against a particular equipment item at the touch of a button. Therefore on-line access to work order, history, predictive maintenance and bill of materials data is readily available.
A good computer aided maintenance management system must be able to handle preventative and corrective maintenance, as well as project work. The Task Manager will link work specifications to planned and ad-hoc tasks, associating (through the Resource Manager) the appropriate resources of manpower, spare parts and tools. By checking on individual resource skills and availability, assigning the ‘right man for the job’ is made easy and simple.
The resource section of the Q4 Power Engineering system allows the entry of individual engineers or tradesmen who can then be assigned to specific work groups. Individuals can be associated with a number of skills, work groups, costs, working hours, etc. Resource hours can be scheduled either as normal working patterns or specific shift patterns.
Organisational calendars for each individual and for the corporate body can be set up, noting dates of specific events such as holidays, training, sickness and absenteeism.
The information on resource availability generated from the Resource Manager is used in all work scheduling aspects of the Q4 Power system
The Stock Manager provides an inventory and procurement management system dedicated to managing and maintaining correct stock levels for work activities of an engineering and service organisation. The Stock Manager offers mechanisms to streamline administration and assist in optimising holdings and ‘just in time’ ordering strategies. Requisitions and / or orders can be entered manually or created automatically from policy generated stock item re-order systems. Prior to processing an order, a requisition must be approved and system security levels protect the order approval process.
The Stock Manager provides an audit trail for all inventory transactions. Inventory valuations are raised on standard, FIFO, and LIFO bases
Work Control Management provides comprehensive “work order” planning, scheduling, processing and management features.
The “work order” is an instruction and authority to carry out work on either an item of plant or an asset. The Manager allows the creation of work orders manually using the standard raise Works Order and Raise Fault process or automatically using planning tools. Automatically raised work orders can have resource and other requirements, sourced from their respective files, attached automatically. Manually raised work orders can have these details entered by the user as required.
Work orders can be processed through a number of varying work states. An example of our standard work order cycle would be raised, approved, provisional, in progress, closed and history. A detailed explanation of the work order process is described in the Work Control manager.
The Q4 Power Engineering works order processing functionality allows work orders to be assigned to items of equipment or systems and for teams to be allocated to perform the work. Facilities exist to assess the work, noting any issues, which the assigned team should take into account. Both preventive maintenance and corrective maintenance work orders can be combined into a scheduling process which can filter the work orders to be scheduled by a wide range of parameters.
From this scheduling process, the system provides a facility to check on resource availability prior to scheduling and issuing work orders. Work orders can be printed individually or batch printed at quiet periods.
Work orders can be transferred through to history with associated costs for manpower and stock items being automatically calculated. Additional cost items may also be entered against a work order prior to its dispatch to history.
The Q4 Power Engineering preventive maintenance functionality allows users to define highly flexible preventive maintenance routines. Standard work order specifications can accommodate unlimited amounts of procedures / work order instructions and associated estimates of manpower, skill and stock requirements.
Specific preventive maintenance routines are then established for each major maintainable asset / equipment or system and once the frequency and the specific data has been established a generic work specification can be associated with the PM specification.
Frequencies can be time based, meter based or set to fixed date periods. A wide variety of system reports exist to aid the user.
The Q4 Power Engineering system handles fault reporting in much the same way as it handles general work requests and preventative maintenance. It accommodates all of the minimum capabilities and integrates well with the plan maintenance and historical maintenance sections of the system.
Once a fault report has been entered, a standard work specification can be attached to the task should the fault be a repetitive one.
Estimates of manpower requirements, skills, unlimited procedures and work order instructions together with an assigned team can all be entered either as the task is being placed on the system or at a later stage when the task is being assessed.
Once again any stock or tool requirements can be assigned to the work order at point of entry or at point of assessment.
A wide range of standard reports exists for both work orders in progress and history.
The Event Manager Menu Screen is used to access the facilities for raising work orders for a maintenance task, or other action, to be triggered automatically from direct connection of a PC to the monitoring system that is used. The Event Manager consists of four elements:
- Data acquisition and transfer to the database
- Event Monitor
- An Event Graph
- An Event Action and/or an Event Message triggered when the measured value meets the condition set in the Event Monitor screen
The Report Manager enables users to obtain printed output of information held within Q4 Power Engineering. Reports supplied vary considerably in their content and format but standard reports are divided into four groups, each group being represented by an icon within the report manager. Reporting groups are:
- Costing Reports
- Personnel Reports
- Technical Reports
- User Reports
In addition to standard reports, customised reports can be obtained by:
- Using the form and report Designer utility available within Q4 Power
- Using a third party report generator such as Crystal Reports.
The comprehensive History Manager is the key to obtaining improved efficiency from plant and resources, with its facilities to measure and monitor performance. By analyzing data contained in the history database it is possible to implement change with the confidence that comes from informed decision making. The History Manager contains a full set of Cost Analysis Reports, along with Technical History, Plant Reliability and Availability, Defect Analysis and Statistical reports.
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