Systems that deliver Results

Q4 systems will transform your data into knowledge, resulting in improved business processes and clear benefits to your bottom line.

Streamlined Workflow

• Instantly view the status and progress of work orders
• Use the planning tools to create optimum teamwork schedules
• View and control all team related Work Order activity from a single screen "WorkDesk", with instant displays of "My work", "My team's work" and many others
• Rapidly access the information and processes relating to a Work Order to complete the job faster
• Automatic allocation of stock items during Work Order processing
• Optionally execute and close individual PMs within any module. Exceptions are handled automatically
• Store potential Work Orders of any type (Ad hoc, planned, fault etc.) in a work preview area for review and "what if" analysis
• Close whole Work Order modules with a minimum of effort while retaining detailed history information for individual plant items
• E-mail Work Order summaries at any time for quick and simple reporting and update
• Conduct rapid and effective searches for related PMs when reviewing work for faults or outages

Effective use of Labor

• View labor availability when resourcing work orders and programs
• Maintain skills and related data, including retest and refresh intervals and accrediting bodies
• Optionally, automate skill retest on Work Order completion
• Access Work Order timesheet view
• Use labor reports to determine usage, availability and forecasts by teams, workgroups and individuals
• Assess time to respond to work and work duration

Co-Ordinate Safety and Hazard Procedures

• Issue safety documents to ensure effective safety procedures
• Confirm and surrender isolations, alerting automatically for shared isolations
• Access material hazards and safety procedures to execute work safely

Historical Analysis to Improve Maintenance

• Analyze equipment failures to determine if preventive maintenance would be applicable and effective
• Analyze the comprehensive work and plant history data for critical plant, RCM analysis candidates, and targets for work efficiency improvements
• Automatically record plant and asset data in work history, allowing analysis by plant and by transferred/mobile assets
• Use the reporting facilities to perform Historical Analysis (including MTBF, MTTR and others)
• Use the Performance Analyzer to investigate the relationships of cost, downtime, recurring defects and maintenance activities
• Access an individual plant item or system to view the last 5 years costs (year by year)
• Use the high cost plant report to focus on potential improvement targets

Controlled Purchasing and Inventory

• Support maintenance work with fully integrated spares allocation and automated/manual purchase ordering
• Maintain organized multi-location stores with rapid information access
• Establish "best buy and terms" using tender requests and alternative vendor analysis
• Develop optimum inventory levels using ROQ and ROL calculations and refine policies for each item type across multiple depots/stores
• Create PO's with lead-time awareness for just-in-time spares
• Keep purchase and inventory transactions fully tracked and reconciled
• Review service contracts and maintain warranties and claims
• Utilize inventory and procurement reports to control, value and audit the system
• Integrated cost, finance and audit control

Integrated Cost, Finance and Audit Control

• Generate instant on-line displays of equipment work costs, for items and groups
• Access current, projected and historical maintenance work costs including cost of failure
• Using PM cost elements, calculate yearly budgets and life cycle costs
• Utilize the extensive cost analysis reports (e.g. cost centers, systems, equipment maintenance and repair)
• Access team labor costs for desired periods and specified programs of work
• Specify budgets and track expenditure to monitor variance
• Use optional two way financial integration for seamless money management

Rapid Access to Up-to-date Data

• Use the powerful and intuitive Q4 "graphical menus" to guide the use of the system with minimal training requirements.
• Use Q4's unique tagging and linking facilities to select, navigate and view items all over the system. These simple and powerful ideas are used consistently throughout
• Use purpose built applets for specific job functions