Systems you will want to Use

Q4's features are designed to be easy and intuitive to use providing you and your team a system that you will want to use.

Access And Analyze Information

• Easy to use search and navigation tools
• Search on any field (or combination) using wild cards
• Display, report and print information using Group, Sort, Filter and Tag facilities
• Use the link facility to display related information from a record or a list
• Use the Visual Selector to select plant from a schematic or map and navigate plant items by location

Track Downtime

• Track downtime events and duration using the integral "Out of Service" log

Manage Safety

• Automatically or manually create safety documents for Work Orders
• Select isolation points from a list and apply standard safety document templates from a library
• Create and edit safety document related data items, including points of isolation, tags and lock boxes
• Provide isolation and de-isolation sequence order
• Request (or resubmit), approve, confirm, issue, transfer, clear and cancel safety documents
• Manage cascaded lock-box controls

Plan And Schedule Work

• Use the powerful planning tools to select and create scheduled work and display and amend planned Work Orders on a "Whiteboard" layout
• Generate PM Work Orders over a user-specified period of interest
• Avoid PM duplication for work already scheduled
• Utilize PM module planning to generate work schedules
• Generate emergency plant outage work using search and schedule
• Create provisional work schedules (prior to committed) to allow detailed resource planning and preparation
• Specify planning with resource availability taking account of work committed but not yet completed
• Create programs of work for workgroups, teams, workshops, or individuals
• Instant on-line preview of estimated job cost and timesheet
• Select and list Work Orders for any user-defined period (future or past)
• Import/Export directly with MS Project for detailed planning

Assess, Assign And Control Work Orders

• Assess Work Orders and estimate cost before approval
• Prioritize and assign work based on availability of labor, spares and access
• Use labor availability calendar to assign labor to task
• List and sort Work Orders in the most effective way for your work methods and view work status at any time
• Simple, "point and click" Work Order status changes with automatic system audit trails and security control
• Print schedules, resource loads, job cards (single, module, or batch) and other desired support information
• Set Work Orders as "pending" with a reason and review date
• Use Work Order modules to issue single cards containing multiple items of plant
• Assign multiple team efforts to each Work Order for cost and tracking

Report Work Activities

• Report job progress, resource usage and Work Order handover
• Record inspection information for predictive analysis and statutory regulations
• Raise work to history for logging urgent work that has already been completed
• Complete Work Orders individually or in a module group
• Create follow-on Work Orders
• View the actual Work Order cost including labor, materials and other cost elements

Create Job And Defect Work Orders

• Raise faults using a minimum of time and keystrokes
• Use the user-defined fault coding system to provide accurate reporting
• Authorized users may raise, assess, engineer and plan a job in single session
• Conduct rapid and effective searches for related Work Orders when raising new work or faults to avoid duplication
• Raise follow-on work from investigative or completed jobs

Manage Inventory

• Manage and track stock items (including non-stock) through multiple depot/stores
• Locate and display item levels, costs, allocation and on-order details
• Reorder items automatically or manually with reorder algorithms
• Track item use, ordering and holdings throughout locations
• Track items, quantities and costs through bins and location
• View a complete audit trail of item transactions
• Assign items against a work order (WO), equipment or cost code
• View WO stock reservations with item availability and delivery status
• Identify out-of-stock and transfer items between multiple depot/stores
• Manage material hazards and safety procedures relating to item handling
• View all equipment using a selected inventory item and all items used by selected equipment
• Perform sectionalized stocktakes with automatic transaction hold
• Identify alternative substitution items and vendors
• Access status and forecast reports

Manage Purchasing

• Raise purchase orders
• Issue tender enquiry’s to multiple suppliers
• Create Purchase Requisitions (PR) or Purchase Orders (PO) for stock items, non-stock items, services or "one-off" purchases
• Auto generate Purchase Requisitions for inventory with auto order level control
• Use the powerful "buyers" screen to analyze multiple vendors to select best buy and to review and merge PR's into optimized PO groupings manually or automatically
• Control PO's receipt, adjustments, invoice matching and payment clearance
• Create and relate PR's and PO's to work orders and related plant with account codes for cost analysis
• Create Call Off PO's for commitment at agreed times
• Record comprehensive information on vendors, including appraisal status and performance history
• Issue PO in any defined currency including full Euro compliance, with "triangulation"
• Select standard procurement phrases/terms on PR's or PO's